Recipients may request reimbursement for expenses incurred during the grant period on either a monthly or quarterly basis. To request reimbursement, the recipient must submit a financial report within 15 days of a month's end date or thirty days of the quarter's end date. Download the Subgrant Expenditure Report (SER) form below to submit any and all expenditure request. Please use only the SER below to request reimbursement of funds. CJCC will not grant reimbursement requests submitted on any other form.

From time to time, subgrantees may also need to change/update any of the following on a grant:

  • The primary and secondary contact information;
  • A budget modification within currently approved budget categories;
  • An extension on the project's lifecycle;
  • Personnel changes (either changes in the persons funded or the percent of time spent on the grant).

To request any of these, subgrantees must submit a Subgrant Adjustment Request (SAR). Refer to your grant auditor/specialist for this document.

RSAT subgrantees must submit semi-annual reports via the Grants Management System (GMS) and quarterly reports via the Performance Measurement Tool (PMT) to document the activity that occurred during the previous period.


Report Dates

PMT Quarterly

GMS Semi-Annual

Report 1:

January 1st - March 31st

Due: April 10th


Report 2:

April 1st - June 30th

Due: July 10th

Due: July 15th

Report 3:

July 1st - September 30th

Due: October 10th


Report 4:

October 1st - December 31st

Due: January 10th

Due: January 15th


Upload PMT reports to quarterly.