Reporting

FISCAL REPORTING:
CJCC’s local partners may request reimbursement for expenses incurred during the grant period on either a quarterly or a monthly basis. To request reimbursement, the local agency must submit a financial report within 15 days of a months end date or thirty days of the quarters end date. Download the Subgrant Expenditure Report (SER) form below to submit any and all expenditure request. Please use only the SER below to request reimbursement of funds. CJCC will not grant reimbursement requests submitted on any other form.

From time to time, local partners may also need to change any of the following on a grant:

• the point of contact on a grant;
• request a budget modification within currently approved budget categories;
• to request a no-cost extension; and
• to notify CJCC of personnel changes (either changes in the persons funded or the percent of time spent on the grant).

To request any of these, you must submit a Subgrant Adjustment Request (SAR). Refer to your grant auditor/specialist for this document.

PROGRAM REPORTING:
Programmatic Reports are due to the federal Office on Violence Against Women twice per year on July 30th and January 30th. CJCC and its partners use the University of Southern Maine Muskie School’s VAWA Measuring Effectiveness Initiative database to collect data. CJCC’s partners provide the state with their data on July 15th and January 15th so that the state can complete the semi-annual report.