Reporting

FISCAL REPORTING:
Recipients may request reimbursement for expenses incurred during the grant period on either a monthly or quarterly basis. To request reimbursement, the recipient must submit a financial report within fifteen days of a months end date or thirty days of the quarters end date. Download the Subgrant Expenditure Report (SER) form below to submit any and all expenditure request. Please use only the SER below to request reimbursement of funds. CJCC will not grant reimbursement requests submitted on any other form.

From time to time, subgrantees may also need to change/update any of the following on a grant:

  • The primary and secondary contact information;
  • A budget modification within currently approved budget categories;
  • An extension on the project's lifecycle;
  • Personnel changes (either changes in the persons funded or the percent of time spent on the grant).

To request any of these, subgrantees must submit a Subgrant Adjustment Request (SAR). Refer to your grant auditor/specialist for this document.

PROGRAM REPORTING:
Byrne-JAG subgrantees must submit quarterly reports via the Performance Measurement Tool (PMT) to document the activity that occurred during the previous period.

Quarterly Reports Timetable:

Quarter 1: January 1 - March 31 Due: April 15
Quarter 2: April 1 - June 30 Due: July 15
Quarter 3: July 1 - September 30 Due: October 15
Quarter 4: October 1 - December 31 Due: January 15

Upload PMT reports to www.bjapmt.ojp.gov quarterly.

 

Reporting Tools

excel file  Subgrant Expenditure Report (SER) Form