VOCA Reporting

FISCAL REPORTING:
Recipients may request reimbursement for expenses incurred during the grant period on either a quarterly or a monthly basis. To request reimbursement, the recipient must submit a financial report within 15 days of a months end date or thirty days of the quarters end date. Download the Subgrant Expenditure Report (SER) form below to submit any and all expenditure request. Please use only the SER below to request reimbursement of funds. CJCC will not grant reimbursement requests submitted on any other form.
VOCA subgrantees who use volunteer hours as in-kind match must document those hours and submit the documentation with their request for reimbursement. The time record reporting form is included below.

From time to time, subgrantees may also need to change any of the following on a grant:

• the point of contact on a grant;
• request a budget modification within currently approved budget categories;
• to request a no-cost extension; and
• to notify CJCC of personnel changes (either changes in the persons funded or the percent of time spent on the grant).

To request any of these, subgrantees must submit a Subgrant Adjustment Request (SAR). Refer to your grant auditor/specialist for this document.

PROGRAM REPORTING:

Quarterly Reports
VOCA subgrantees submit quarterly reports to document the number of new and existing victims served, the demographics of new victims, and the number and types of services they provided. All VOCA subgrantees must complete the online Victim Services Statistical Report (VSSR). The link to submit these quarterly reports will be activated at the beginning of the reporting period, at which time subgrantees may log in with their username and password to input data. The link will shut down on the last day of the reporting period.

Quarterly Reports Timetable: