SASP Reporting

FISCAL REPORTING:
Recipients may request reimbursement for expenses incurred during the grant period on either a quarterly or a monthly basis. To request reimbursement, the recipient must submit a financial report within 15 days of a months end date or thirty days of the quarters end date. Download the Subgrant Expenditure Report (SER) form below to submit any and all expenditure requests. Please use only the SER below to request reimbursement of funds. CJCC will not grant reimbursement requests submitted on any other form.

If you have questions about whether your expenses or activities are allowable and reimbursable under the SASP formula grant, please see OVW's SASP FAQ's for guidance.

From time to time, subgrantees may also need to change or request any of the following on a grant:

• the point of contact on a grant;
• request a budget modification within currently approved budget categories;
• to request a no-cost extension; and
• to notify CJCC of personnel changes (either changes in the persons funded or the percent of time spent on the grant).

To request any of these, subgrantees must submit a Subgrant Adjustment Request (SAR). Refer to your grant auditor/specialist for this document.

PROGRAM REPORTING:

Quarterly Reports
SASP Formula Grant subgrantees submit quarterly reports to document their victim service provision activities. All SASP subgrantees must submit the Victim Services Statistical Report (VSSR). The link to submit these quarterly reports will be activated at the beginning of the reporting period, at which time subgrantees may log in with their username and password to input data. The link will shut down on the last day of the reporting period.

Quarterly Reports Timetable:

Annual Reports
SASP Formula Grant subgrantees must also submit annual reports to CJCC so that we can forward data to the University of Maine Muskie School of Public Service's VAWA Measuring Effectiveness Initiative. Annual reporting forms are generally released at the end of the grant period and are due by February 15 of the next year. CJCC will send an email to all SASP subgrantees alerting them that the reporting form has been released and will also post the form on this website.