Reporting

FISCAL REPORTING:

Generally, recipients are reimbursed on a monthly or quarterly basis. To request reimbursement, the recipient must submit a financial report within fifteen days of the month's end date or thirty days of the quarter's end date, documenting expenses that have been made during the month or quarter. The type of financial report and its due date is dependent on the type of grant awarded. Please refer to the guidance provided by your auditor for specific information, or feel free to view our calendar for upcoming SER/SAR due dates.

From time to time, subgrantees may also need to change/update any of the following on a grant:

  • The primary and secondary contact information;
  • A budget modification within currently approved budget categories;
  • An extension on the project's lifecycle;
  • Personnel changes (either changes in the persons funded or the percent of time spent on the grant).

To request any of these, subgrantees must submit a Subgrant Adjustment Request (SAR). Refer to your grant auditor/specialist for this document.

PROGRAM REPORTING:
Generally, program reports must be submitted to the Council within thirty days of the quarter's end date. These reports should document activity that occurred during the quarter. The type of program reports and their due dates are dependent on the type of grant awarded. Please refer to the guidance provided by your planner or auditor for specific information.

Semi-Annual Timetable:

Report 1:

 January 1st - June 30th

Due: July 15th

Report 2:

 July 1st - Dec 31st

Due: January 15th

Report 3:

 January 1st - June 30th

Due: July 15th

Report 4:

 July 1st - December 31st

Due: January 15th

Report 5:

 January 1st - April 30th

Due: May 30th

IMPORTANT NOTE: A final report is due to CJCC, 15 days after the funded project has ended.  This report is due prior to receipt of last reimbursement.  No final expenditures will be processed until the final report is received and approved.